ORGANIZATIONAL STRUCTURE
Institutional Structure of the Grama Panchayat
Administrative Structure, Standing Committees and Official Structure
1. President
The President is the chief administrative authority of the Panchayat. The executive authority required for implementing the provisions of the Kerala Panchayat Raj Act, 1994, and for implementing the resolutions passed by the Panchayat is vested in the President.
2. Vice President
In the absence of the President, the duties and responsibilities of the President shall be vested in the Vice President.
📋 Standing Committees
The responsibilities of Local Self-Government Institutions are divided among various Standing Committees. The Standing Committees are primarily responsible for examining matters in detail and conducting thorough scrutiny before they are placed before the Governing Body.
01
💰 Finance Standing Committee
Deals with finance, taxation, accounts, audit, budget, general administration, tax-related appeals, and matters not assigned to other Standing Committees.
02
🏗️ Development Standing Committee
Deals with development planning, social and economic planning, special planning, agriculture, soil conservation, social forestry, animal husbandry, dairy development, minor irrigation, fisheries, small-scale industries, public works, housing facilities, regulation of building construction, and electricity.
03
🤝 Welfare Standing Committee
Deals with Scheduled Caste and Scheduled Tribe development, development of women and children, social welfare, social security activities, slum improvement, poverty alleviation, and the Public Distribution System.
04
🏥 Health and Education Standing Committee
Deals with public health, sanitation, safe water supply (drinking water), drainage, environment, education, arts, culture and recreation.
🔹 5. Other Sub-Committees
Committees formed for activities in specific areas. They provide assistance for various projects and help coordinate specific activities.
👨💼 Panchayat Official Structure
The principal group of officials responsible for the administration and day-to-day functioning of the Panchayat
🏛️ Panchayat Secretary
The Secretary is the chief executive officer of the Panchayat.
- Administration: Manages the day-to-day administrative activities of the Panchayat Office.
- Implementation of Decisions: Legally implements the decisions of the Governing Body and various Standing Committees.
- Record Maintenance: Safeguards files, cash books and other official records of the Panchayat.
- Grama Sabha: Takes necessary steps for convening Grama Sabhas.
🤝 Assistant Secretary
The primary responsibility is to assist the Secretary in administrative matters. Handles the distribution and supervision of various social security and welfare pensions. Serves as the Member Secretary of the Kudumbashree CDS activities and functions as the Implementing Officer for Scheduled Caste/Scheduled Tribe (SC/ST) development projects.
📂 Head Clerk
This is a supervisory position responsible for coordinating the activities of office files and employees.
- File Verification: Properly examines files received from various sections and submits them to the Secretary.
- Monitors employee attendance, punctuality and office discipline.
- Ensures timely action on complaints received from the public.
💳 Accountant
Handles the financial affairs of the Panchayat. Prepares the annual budget and income and expenditure accounts of the Panchayat. Prepares annual financial statements and submits them for audit.
📑 Senior Clerk
Supervises office records and administrative procedures. Coordinates office sections and controls important file scrutiny and related proceedings.
🗃️ Clerk
Handles files and records, tax collection, applications, office registers and ward-based responsibilities.
📁 Office Attendant
- Delivers office files and registers to the respective sections as required.
- Provides necessary office assistance to the public and other officials.
🧹 Part-Time Sweeper
- Keeps the Panchayat office premises and various office rooms clean.
- Cleans office rooms, corridors, public waiting areas and other designated areas.
- Removes office waste in a timely manner and ensures cleanliness.
- Performs other related duties associated with cleanliness and sanitation.
